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Writing
Level 4. Arranging a meeting
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Review this lesson summary to help you remember how to write this type of text.
Arranging a meeting

Write an email to a client to arrange a meeting.

Skill: arranging to meet, organizing, suggesting a time and place, confirming, signing off
Type: email
Topic: design, meeting, hotel, restaurant, furniture
Model Answer
From: Student
To: Samantha Stewart
Subject: Arranging a meeting

Dear Ms. Stewart,

Explain why you are writing

Thank you for your email yesterday. I would like to arrange a meeting to show you our latest designs.

Arrange a time and place to meet

Would it be possible for you to come to our office on Granger Road? I am there from Mondays to Thursdays and can meet you at any time of day.

Confirming

Please call me on 443 276-0928 to confirm a time for us to meet.

Signing off

I hope to speak to you soon.

Sincerely,

Student
Managing Director
Mi Casa

Your Answer
25 August, 2020
From: Student
To: Samantha Stewart
Subject: Arranging a meeting

Dear Ms. Stewart,

fadf

fadf

fadf

fadf

Sincerely,

Student
Managing Director
Mi Casa

Do
  • Refer to any previous communication by phone or email.
  • Say why you want to meet.
  • Suggest a time and place to meet, but tell the client they can choose.
  • Say how the client can reach you by email or phone.
Don't
  • Give the client only one possibility for a time and place to meet.
  • Write an agenda for the meeting (do this after the client has agreed to meet).
Useful Phrases
Thanking the client
Thank you for your call yesterday.
Stating the aim of the meeting
I would like to arrange a meeting to show you our latest designs.
Suggesting a time
I am there from Mondays to Thursdays and can meet you at any time of day.
Suggesting a place
Would it be possible for you to come to our office on Granger Road?
Confirming
Please call me on 443 276-0928 to confirm a time for us to meet.
Signing off
I hope to speak to you soon.